BookKeeping And Accounting

Bookkeeping Service Offered By Apex Hospitality Management, LLC

As a unique hospitality management organization, we offer customized Bookkeeping services geared for the hospitality business.

Here is what the Apex Hospitality Management LLC can help you with Book Keeping & Payroll services.


Data Will Be Extracted From Apex System (No Need to Fax, Email unless you want to use your own system)

  • Payroll Processing.
  • Payroll Taxes Filling:

                                    ○ Federal Taxes

                                    ○ State Taxes

  • Pay Child Support Liabilities
  • Pay Employee Lien Liabilities
  • Providing PDF File to Print Net Checks at Local Office with Digital Signature or Mail to signed & sealed checks.
  • Each Payroll will be uploaded toApex System for 24 x 7 worldwide remote access to review any important detail.
  • Direct Deposit Option ($1.75 / paycheck – employee pays if wants to)
  • W-2 (Whatever it costs us to purchase special forms to print on & Shipping)
  • Breakdown of Each Department’s Payroll in QuickBooks with Payroll Services.

(Necessary reports will be extracted from PMS by our staff when possible, otherwise coordinate with the hotel manager)

(Will pay online if that option is available, otherwise email you a form with your signature for you to print and pay)

 Room Revenue

  1. Cash,
  2. Each Credit Card Type
  3. Sales Tax, etc.
  4. City Ledger
  5. Guest Ledger

The Benefit to the Owner & Business

  • Learning how others do professionally
  • Timely cost-saving decisions
  • Free up valuable time
  • Know return on each dollar invested
  • Develop a professional approach for how to view expense as an investment.
  • Helpful benchmark industry standard data which can help while selling or purchasing properties.

No need to spend a minute worth of time for Bookkeeping

Customized Excel Reports of your choice and configurations if it is feasible to do so.

Monthly Mandatory Meetings with APEX staff to go over Various Expenses.

Timely Reminders to Start Searching For Insurance Policies For The Coming Year.

Some of The Key Benefits Related to our Bookkeeping Services.

Help you by a disciplined approach of setting aside funds each month for the following expenses so that the actual Surplus or Deficit will be accurately outlined on the P&L and the CPOR and CPAR will be accurate.

o   Property Taxes

o   Workman’s Compensation

o   Reserve Funds

Each month, each credit card transactions will be downloaded and sorted out to allocate them to appropriate accounts.

·       Once the majority of them are sorted, those which we are not sure about will be emailed to you in an excel format for your input.

·       Before you receive any P&L & Balance sheet each month, each and every transaction will be associated with an appropriate account for the most accurate P&L.

  •  If you prefer, we can forward various reports to your accountant when they become available and gets forwarded to you.

 With our PAY MY INVOICES feature, each and every invoice will be either gathered from the appropriate website or extracted from the Apex’s website where your hotel representative will REVIEW, APPROVE & UPLOAD them once a week.

·       You will be notified via email of each such uploaded invoice for your final approval, so nothing will be paid without your approval thus you will have full control without wasting any time.

No help or input will be needed from you unless we come across any expenses which we are not sure about or are questionable.

·       This setup will free you up from 90% of your current Bookkeeping related responsibilities as all the coordination and data gathering will be done by us online directly from the actual sources or with your hotel representatives while you will get most current, organized & accurate financial data.